Why Traditional Hospital Call Centers Need a Reboot

This post is the first in a series about transforming the traditional hospital call center to drive engagement, acquisition and retention, and revenue. In our next post, we’ll examine the engagement center, a model that has emerged in several leading health systems in response to trends in the market and greater consumerism around healthcare purchasing. In our final post, we’ll examine how one large academic institution is blazing the path to anywhere, anytime engagement, delivering powerful advances for patients, local populations, and its business results.

Hospital Call CenterToday, a strong patient-provider relationship is central to the strategic market shift to patient-centric care. This shift is a result of changing customer expectations and market fluctuations; healthcare consumers want better care, easier access and reduced costs. As a result, health systems now need to capitalize on every patient and consumer interaction—from fielding a first inquiry to actively supporting proactive health, ongoing care, and recovery—to successfully acquire and retain patients for life.

To achieve this, health systems need to speak with a unified voice and deliver consistent, positive patient experiences in every interaction, no matter how they communicate with patients and customers. As call centers handle around 68 percent of all consumer interactions, it’s vital that the hospital call center is set up to deliver these types of experience.

Unfortunately, traditional hospital call centers often struggle to provide seamless patient experiences. Why? Let’s take a closer look at what these types of call centers are like:

Overview of the Traditional Hospital Call Center

The hospital-based call center has been used for years as a common approach to handle a wide variety of patient and consumer interactions. Born in the era of volume-based, episodic care, traditional hospital call centers focused on basic, repeatable functions, like appointment scheduling, physician referrals, event enrollment, and the like. Separate and distinct department-specific call centers were often set-up to serve specialized functions or specific needs, such as nurse triage and marketing responses.

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Limitations & Challenges of the Traditional Hospital Call Center

When contacting the traditional hospital call center, the caller’s experience is comparable to calling a cable company— impersonal “one and done” transactions with long hold times where callers are transferred to multiple “specialists” to get their needs addressed.

Traditional call centers were originally designed primarily to handle as many calls as possible about a limited set of common scenarios. These call centers weren’t built as strategic, value-adding assets. Rather, they were built to minimize the cost of back-office functions, with primary focus on response times, calls per hour, abandonment rates, and workforce optimization—metrics that are operational and impersonal.

While these types of healthcare call centers serve their purpose, they often fail to positively impact callers’ perceptions of the health system or its providers, to engage the caller or broaden callers’ awareness of other relevant services beneficial to them or their loved ones. Overall, traditional call centers deliver little to no strategic or marketing value, and they don’t leverage potential cross-sell/up-sell opportunities that extend patient lifetime value or improve network utilization.

The Future of the Engagement Center

To solve the challenges of the traditional call center and expand its capabilities, hospitals and healthcare systems must implement an engagement center. An engagement center is an optimized call center that integrates with healthcare CRM (HCRM) data to personalize customer interactions, be more proactive, and boost caller satisfaction. Engagement center agents have access to comprehensive caller profiles rich with HCRM data, giving them the information necessary to tailor conversations to the individual and successfully engage them with content that resonates.

Personalizing the way that the engagement center communicates with patients ultimately improves their experience by helping them feel understood. A positive patient experience improves patient acquisition and retention, drives high-value service line growth, and extends patient lifetime value.

Engagement centers also complement other communication channels like email and social media to connect touchpoints and create smooth, cross-channel engagement journeys. It also makes cross-selling and upselling simpler, as agents have key information in front of them to provide an experience that builds on past interactions.

Final Thoughts

The hospital call center presents a valuable opportunity to transform from cost center to profit center when integrated with specialized technology platforms, data and analytics, and properly-trained representatives. By transforming a traditional call center into an engagement center, heath systems deliver on-the-fly, highly-personalized patient experiences, thus increasing patient acquisition and retention and driving revenue.

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Evariant provides a leading healthcare CRM solution suite designed to help health systems transform the healthcare experience for their consumers, patients, and physicians. Built on the Salesforce Platform, our solutions foster richer consumer/patient engagement and tighter physician alignment. Powered by cutting-edge data and analytics, Evariant enables health systems to effectively communicate care options that increase revenue and market share, while optimizing network utilization. Many of the top health systems have selected Evariant to thrive in today’s hyper-competitive and rapidly changing environment.